Most uniform way of dating documents
Further complicating the storage issue is the need for many businesses to share documents between employees.
Online dating for heroes and their admirers Want to meet a soul mate who has the same profession as you?) you should be able to easily locate any documents created or managed by that person. Create a single root folder (called "Shared Documents" for example) and store all documents in subfolders inside the root folder.Having a single location for all electronic documents makes it easier to find things and to run backups and archives.A folder named for a client might include the folders "customer data" and "correspondence".The goal is to have every file in a folder rather than having a bunch of orphan files listed. Under Windows the maximum full path length for a file (e.g.These are the drawers of your computer’s filing cabinet, so to speak.
Use plain language to name your folders; you don’t want to be looking at this list of folders in the future and wondering what “TFK” or whatever other interesting abbreviation you invented means.
For example, if your document resides in My Documents\Invoices\2017\Customers\Doe_John_20180416and the file is shared or emailed all the recipient will see is the Doe_John_20170416and may not be able to tell that the file is a customer invoice without opening it.
The best time to file a document is when you first create it.
Instead, in your main collection of folders under your root folder, create a folder called "Old" or "Inactive" and move old files into it when you come across them.
Managing electronic documents should be part of an overall document management strategy for your business.
Here we will look at what those are, and briefly discuss them so that you can decide whether they are likely to cause a problem and how you can overcome them.